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Here you can find the Constitution & the Financial Rules for CUUEG.

Constitution

This Constitution:
As adopted: 1st January 2001
As amended: 7th March 2001, by Annual General Meeting
As amended: 7th March 2004, by Special General Meeting
As amended: 20th October 2004, by Special General Meeting
As amended: 1st March 2006, by Annual General Meeting
As amended: 11th June 2009, by Annual General Meeting

As amended: 10th June 2010, by Annual General Meeting

Notes to the Constitution:
As amended: 6th May 2003, by authority of the Committee
As amended: 25th April 2004, by authority of the Committee

References

A. Articles of Association and Rules of The British Sub-Aqua Club (http://www.bsac.org/page/63/bsac-constitution--rules.htm)

B. The British Sub-Aqua Club Branch Officers' Handbook, Internet Edition, dated January 2004 (http://www.bsac.org/page/47/branch-officers-handbook.htm)

C. Notes for the Guidance of University Clubs and Societies, issued by the Junior Proctor, University of Cambridge, dated September 2002 (http://www.cam.ac.uk/cambuniv/socinfo/jpo/notes.html)

Notes (Not forming part of the rules)

1. These Rules are applicable to all Members in addition to existing rules of the British Sub-Aqua Club.

2. While the masculine gender has been used when referring directly to a person it shall mean equally any female person.

3. The terms "Constitution" and "Bye-Laws" shall be interchangeable for the purposes of this document; the term "Constitution" being used for the purposes of the University of Cambridge and the term "Bye-Laws" for the purposes of the British Sub-Aqua Club.

4. The term "Diving Officer" and "President" shall be interchangeable for the purposes of this document; the term "President" being used for the purposes of the University of Cambridge and the term "Diving Officer" for the purposes of the British Sub-Aqua Club.

5. Reference C, Section 2 requires that, "The executive Committee must have a majority of Membership in statu pupillari, or Members of the Regent House and the majority of principal officers; President, Secretary and Junior Treasurer, must be in statu pupillari." Given the nature of the activities of the club, the time required for an individual to gain the necessary experience to be Diving Officer, and the typical relationship of Group Membership to an individual’s progress through their time at University; it is recognised by the Group that it may not always be possible to meet these requirements. Should such a situation arise, the Committee-elect should give consideration to discussing the particular circumstances of the Group with the Junior Proctor.

6. References within the Constitution are considered an extension of the "References" and may be updated to reflect changes to the source documents without calling a General Meeting of the Group.

7. It is suggested that a Webmaster be appointed by the Committee. If the Webmaster is not already a Committee Member, the Committee should consider appointing him as an Ordinary Member.

Rules

1. Scope

These Bye-laws shall regulate the structure, administration and activities of Branch Number 52/9200 of the British Sub-Aqua Club to be known as "Cambridge University Underwater Exploration Group" or "CUUEG" in abbreviated form (hereinafter "the Branch"). CUUEG shall be a Special Branch of the British Sub-Aqua Club.

2. Objects

The aims and objects of the Branch shall be to provide for its Members facilities, opportunity and training for diving in accordance with the standards of the British Sub-Aqua Club, together with related social activities.

3. Headquarters

The nominal Headquarters of the Branch shall be at the dwelling of the Branch Diving Officer or at such other location as may be decided by the Branch in General Meeting; provided, however, that the Branch's Committee of management provided for in Bye-law 6 ("the Committee") may at any time designate an alternative venue which shall be the interim Headquarters until the change of venue has been voted upon by the Branch.

4. Membership

Membership is restricted to persons associated with the University of Cambridge except as set out in sub-clause (i) (e)

(i) There shall be six classes of Membership:

(a) Full Membership, for which any such person shall be eligible. A full member must also be a Full Member of the British Sub Aqua Club.
(b) Student Membership, for which any such person of the age of sixteen (16) or over shall be eligible provided that they are in full time education. A Student Member must also be a Student Member of the British Sub-Aqua Club, or a Full Member of the British Sub-Aqua Club.
(c) Junior Diving Membership, for which any such person between the ages of sixteen (16) and eighteen (18) who is also a British Sub-Aqua Club Junior Member shall be eligible.
(d) Associate Membership. An Associate Member may not receive British Sub-Aqua Club training. An Associate Member may not hire branch diving equipment nor dive on branch dives except as a guest, as laid out in paragraphs 21(i) and 21(ii). An Associate Member may not be a voting member of the committee, nor vote at Annual General Meetings.
(e) Honorary Membership, which shall be conferred solely by the Branch Committee and for which any person shall be eligible.
(f) Life Membership. A Life Member must also be a British Sub-Aqua Club Life Member. In all other regards, a Life Member has identical rights to a Ful Member.

(ii) An applicant for Membership of the Branch shall apply to the Committee and upon acceptance of his application and payment of the appropriate Branch and National Headquarters subscriptions shall be a Member of the class for which he has applied and is eligible.

(iii) A Member shall retain his Membership until he has resigned or is deemed to have resigned in accordance with this paragraph or Bye-law 22. If payment of his Branch or National Headquarters subscriptions, if any, in respect of any period is thirty (30) days or more overdue, a Member shall be deemed to have resigned.

5. Management

(i) A Committee chosen at each Annual General Meeting of the Branch shall manage the Branch. It shall comprise; four elected Branch Officers, who shall serve ex officio; six elected Officers; and may include up to two appointed Officers and a number of elected Ordinary Members; the final size of the Committee being at the discretion of the Diving Officer Elect. The term "Committee Member" shall refer to a Branch Officer, Officer or Ordinary Member.

(a) The four Branch Officers shall be the Chairman, the Diving Officer, the Secretary and the Treasurer. The Branch Officers must be Members of the University of Cambridge. The duties of the Branch Officers shall be as set out in the following Bye-laws.

(b) The elected Officers shall be the Air Officer, the Equipment Officer, the Expeditions Officer, the Membership Secretary, the Scientific Officer and the Social Secretary. The duties of the elected Officers shall be as set out in the following Bye-laws.

(c) The Diving Officer Elect may appoint a Training Officer. The Members of the Branch may indicate a preferred candidate by means of a vote, but the Diving Officer Elect shall not be constrained by the results of this. (Reference B: Paragraph 3.3.6, "Training Officer") The duties of the Training Officer, if appointed, shall be as set out in the following Bye-laws. If the Diving Officer Elect chooses not to appoint a Training Officer, such duties will revert to him.

(d) If the Diving Officer Elect so appoints a Training Officer, he may additionally appoint an Assistant Training Officer. The Members of the Branch may indicate a preferred candidate by means of a vote, but the Diving Officer Elect shall not be constrained by the results of this. (Reference B: Paragraph 3.3.6, "Training Officer") The duties of the Assistant Training Officer, if appointed, shall be as set out in the following Bye-laws. If the Diving Officer Elect chooses not to appoint an Assistant Training Officer, such duties will revert to the Training Officer, if appointed, and revert to the Diving Officer if he appoints neither post.

(ii) The Committee shall hold and administer for the benefit of the Membership all funds, equipment and property owned by the Branch.

6. The Chairman

The Chairman shall be the Chief Executive Officer of the Branch. He shall take the chair at all Meetings of the Branch and of the Committee at which he is present, and subject to the provisions of these Rules, his decision on matters of procedure shall be final.

7. The Diving Officer

(i) The Branch's Diving Officer derives his authority in training and diving matters from the National Diving Officer of the British Sub-Aqua Club. He shall have responsibility for the training and diving activities of the Branch and for the safe conduct thereof, and he shall ensure that the said activities are carried on in accordance with such practices and procedures as may be recommended from time to time by the National Diving Officer or pursuant to his authorisation. The Diving Officer may delegate training duties to a Training Officer, who shall be responsible to him for the performance thereof. The Diving Officer's decision in respect of his responsibilities shall be final in the Branch, subject only to such guidelines consistent with this Bye-law as may be established from time to time by the Committee.

(ii) The Diving Officer shall appoint a suitable Member of the Group, who need not be a Committee Member, to act as Deputy Diving Officer in his absence. The Deputy Diving Officer shall have the power of the Diving Officer in all matters, during the time of such absence only. The Deputy Diving Officer is to inform the Diving Officer of any exercise of this power at the earliest available opportunity. The Diving Officer retains the right to over-rule any decisions made by the Deputy Diving Officer.

8. The Secretary

The Secretary shall maintain the Branch records and shall record the Meetings of the Committee, General Meetings of the Branch, and such other Meetings as the Chairman may request. He shall be primarily responsible for the Branch's communications with third parties, and shall keep the Officers, the Committee and/or the Branch, as may be appropriate, informed of matters coming to his attention which pertain to Branch activities. Additionally, the Secretary shall have the duties of a Records Officer.

9. The Treasurer

(i) The Treasurer shall be responsible for dealing with all monies received or paid on behalf of the Branch; shall make any investment of Branch funds approved by the Committee; shall keep records and proper books of account of all financial transactions conducted in the Branch's name. He shall prepare, for consideration by the Committee, a statement of income and expenditure and a balance sheet to the third (3rd) day of April, and the third (3rd) day of October, each year, which he shall cause to be audited by the Senior Treasurer for submission to the Annual General Meeting.

(ii) He shall ensure that the financial operation of the club is conducted according to the Branch "Financial Rules and Guidelines" (Reference D).

(iii) He shall arrange for all Branch funds and securities to be kept on deposit with a bank or banks approved by the Committee.

(iv) The Treasurer shall be known to the University as the Junior Treasurer of the Branch. He shall comply with all accounting requirements that the University may make, and shall be responsible for the submission of grant applications made to the University.

10. The Air Officer

The Air Officer shall ensure that sufficient cylinders are filled for any diving activities of which he has been given one week’s notice. He shall liase with the Compressor Officer of Cambridge BSAC (Branch 240) to ensure access to their compressor. He shall co-ordinate Members who have received training in the operation of that compressor to the satisfaction of Branch 240 and shall be responsible for organising transportation of cylinders belonging to the Branch in order that they may be filled and returned to the kitstore.

11. The Equipment Officer

The duties of the Equipment Officer shall be as laid out in Reference B: Paragraph 3.3.6, "Equipment Officer".

12. The Expeditions Officer

The duties of the Expeditions Officer shall be as laid out in Reference B: Paragraph 3.3.6, "Expedition Leader".

13. The Membership Secretary

The duties of the Membership Secretary shall be as laid out in Reference B.

14. The Social Secretary

The Social Secretary shall organise such functions as are decided upon by the Committee. These shall include an Annual Dinner during the Lent Term.

15. The Training Officer

The duties of the Training Officer, if appointed, shall be as laid out in Reference B: Paragraph 3.3.6, "Training Officer".

16. The Assistant Training Officer

The duties of the Assistant Training Officer, if appointed, shall be to assist the training officer with his duties, as laid out in Reference B: Paragraph 3.3.6, "Training Officer".

17. The Scientific Officer

The scientific officer's role is to arrange and promote research activities within the club, and talks and other training that further this cause.

18. Annual General Meeting

(i) The Annual General Meeting of the Branch shall be held in Easter Full Term each year. Notice of the Meeting and the agenda thereof shall be sent by post or otherwise communicated to all paid-up Members fourteen (14) days before the Meeting.

(ii) The Notice shall identify those Committee Members who are standing again for the post they currently hold. Committee Members so standing shall be deemed to have been nominated by the Committee. The Notice shall further request nominations for Officers and the Committee in large.

(iii) To be valid, nominations not deemed to have been made by the Committee must be:

(a) Delivered to the Secretary in writing or by e-mail at least seven (7) days before the Meeting;

(b) Seconded;

(iv) At the request of any Member or proxy present at the Meeting, the Chairman will conduct the election of Committee Members by ballot. In the absence of any request, the Chairman may permit voting by show of hands. In all cases, the Meeting shall have the right to vote to Re-open Nominations. A simple majority of votes cast being in favour of re-opening nominations shall require the Committee to call for new nominees to submit themselves for election. Those candidates who were not elected by virtue of the vote to re-open nominations may not stand for election in subsequent rounds of voting.

(v) In the event that there is no person standing for a position, whether because there were no nominations for that position, or because the Meeting voted to re-open nominations; then a candidate may be proposed at the Meeting. Such nominations must be:

(a) Seconded; and

(b) Endorsed by the Nominee to the effect that he is willing to accept the position if he is elected.

(vi) The notice of the Meeting shall also include the text of any motion proposed by the Committee. Any Member may propose amendments to such motion and may make any further motion for consideration at the Meeting. Any new motion must be proposed and seconded in writing or by email and delivered to the Secretary not less than seven (7) days before the Meeting.

(vii) Upon motion made by the Committee, the Meeting may vote to appoint a President for the ensuing year. If a President is appointed, he shall be ex-officio a non-voting Member of the Committee.

(viii)

(a) No business shall be transacted at the Meeting unless a quorum is present. The quorum shall be at least ten per cent (10%) of the Branch's Membership entitled to vote at the Meeting, subject to a minimum of twelve (12) Members.

(b) If within half an hour from the time appointed for the Meeting a quorum is not present, it shall (subject to Rule 17 (viii) (c)) be adjorned to such other day and at such other time and place as a simple majority of those Members present may determine, and if at the adjourned meeting a quorum is not present within half an hour from the time appointed for the meeting, the Members present shall be a quorum.

(c) Notice of any adjourned Meeting shall be communicated to all paid up Members not less than eighteen (18) hours before such adjourned Meeting.

(d) A quorum once formed shall not be lost despite the departure from the Meeting of any Member or Members."

(ix) The right to vote at the Meeting shall be restricted to subscription paying Members whose current subscriptions are fully paid on the date of the Meeting.

19. Special General Meetings

(i) Any General Meeting of the Branch other than the Annual General Meeting shall be known as a Special General Meeting.

(ii) The Committee may call a Special General Meeting to be held at any time during the Undergraduate Full Term upon giving not less than seven (7) days notice thereof in writing or by e-mail to all paid-up Members. The notice shall state the reasons for the Meeting and shall include the text of any motion proposed for consideration thereat. Amendments to such motion may be proposed at the Meeting.

(iii) The Committee shall call a Special General Meeting upon receipt of a request to do so signed by not less than five (5) paid-up Members, provided that the request states the reason therefore and contains the text of at least one motion proposed for consideration thereat. The provisions of the preceding paragraph shall apply with regard to convocation and conduct of the Meeting.

(iv) The business of a Special General Meeting shall be that for which it was called and no other.

(v) The provisions of Bye-laws 17 (viii) and (ix) shall apply to Special General Meetings.

20. Voting

(i) Subject to the provisions of Bye-law 17 (iv) and 24 (ii) and of the next succeeding paragraphs, voting on any given motion at a General Meeting shall be by show of hands or by ballot, as the Chairman may decide and motions shall be carried by the affirmative votes of a simple majority of voting Members present and of voting Members who have appointed a proxy in accordance with sub-paragraph (ii) below.

(ii) Any Member entitled to vote in person at any General Meeting may appoint a proxy. The Member shall nominate an individual to act on his behalf. It is not necessary for the proxy to be a voting Member of the Branch. The Member may choose to nominate the Chairman as his proxy, and shall give voting instructions for such motions and elections as shall have been specified on the Notice of the General Meeting. Such communications or nominations shall be valid only if received by the Chairman not less than twenty-four (24) hours in advance of the start of the Meeting. The Chairman shall act as proxy for all Members who have nominated him, and in that role will vote in accordance with the communications received. Should a Member be present at the Meeting, any proxy instruction shall be deemed void and the Member shall retain the right to vote in person.

(iii) Subject to Bye-law 25, a motion to alter these Bye-laws shall only be carried by at least a two-thirds (2/3) majority of affirmative votes cast by not less than ten percent (10%) of the Members of the Branch entitled to vote at General Meetings; subject to a minimum of twelve (12) Members.

(iv) Except as provided in Bye-laws 24 and 25, the Committee may put any motion to the voting Membership at any time by postal or e-mail ballot.

(v) Voting papers for a postal ballot shall be sent to all paid-up Members not less than fourteen (14) days before the date on which the votes are to be counted. Outside of the Undergraduate Full Term, voting papers shall be sent to the home address of Members if known, otherwise they shall be sent to the Member’s University address.

(vi) An e-mail ballot may only take place during the Undergraduate Full Term. An e-mail will be set to all paid-up Members not less than seven (7) days before the date on which the votes are to be counted. Members whose e-mail accounts return an error message will be deemed to have received the e-mail.

(vii) A motion put to postal or e-mail ballot shall only be carried by a majority of affirmative votes cast by not less than ten percent (10%) of the Members of the Branch entitled to vote at General Meetings, subject to a minimum of twelve (12) Members.

21. Committee

(i) The Committee shall take office on the Friday seven days after the end of Easter Full Term in the academic year of their election and shall hold office until the Thursday six days after the end of the following Easter Full Term. It is further agreed that those Committee Members currently serving on the Committee shall hold office until the Thursday six days after the end of Easter Full Term 2006.

(ii) At its first Meeting, the Committee shall appoint one of their Members Vice-Chairman. The Vice-Chairman must be a Member of the University of Cambridge.

(iii) The Committee shall have the power to fill any vacancy amongst the Committee's Membership which occurs during their term of office, and any person newly appointed to the Committee to fill such vacancy shall become a full voting Member thereof. Such an appointment shall not require election. The Committee shall also have the power to co-opt up to four non-voting Members.

(iv) The Committee shall determine any question as to the interpretation of these Bye-laws and of any regulations made hereunder and may rule in connection with any situation not otherwise provided for herein. In the latter event, such ruling shall only remain in effect until the next General Meeting of the Branch. Its continued validity shall depend upon ratification of that Meeting.

(v) A simple majority of voting Committee Members then serving shall form a quorum for a Meeting; provided, however, that no quorum shall be formed without the presence of the Chairman, the Vice-Chairman, or the Secretary. A quorum once formed shall not be lost even though, as a result of the departure of a Member during the Meeting, the number of voting Members falls below the number required to open the Meeting.

(vi) The Committee may not adopt a resolution at a meeting unless:

(a) It has the affirmative votes of a simple majority of those Members present and entitled to vote, and;

(b) The number of such votes is at least equal to a simple majority of the number of Members required to open the Meeting at which the resolution is proposed.

(vii) Committee business may also be conducted by e-mail. The Committee may not adopt a resolution by e-mail voting unless:

(a) It has the affirmative replies of a simple majority of those Committee Members entitled to vote, and;

(b) Had such a vote been conducted at a Meeting consisting of those who replied, they would have constituted a quorum at such a Meeting, and;

(1) It had been replied-to by at least three-quarters (3/4) of the Committee, or;

(2) A period of at least six (6) hours had elapsed since the resolution was sent out.

(d) Records of electronic voting must be included in the minutes for the next Committee Meeting.

(viii) No Member shall be entitled to vote on a matter in which his financial interest differs from that of the Branch as a whole, and he shall withdraw from any Meeting during the period of discussion of such interest.

(ix) Any Branch Officer and the Vice-Chairman shall each have the power to require the Secretary to call a Meeting of the Committee at any time.

22. Branch Activities

(i) At the discretion of the Diving Officer, Branch diving and open-water training activities shall be open to Members of other Branches and to guests.

(ii) Subject to such regulations as may be established from time to time by the Committee, any Branch Member and, with the prior approval of the official in charge of the session, any visitor from another Branch or any guest may use the training pool for training, testing equipment, swimming with basic equipment and free swimming. No one shall use any equipment other than basic equipment without the prior approval of the official in charge of the session.

(iii) If a Member damages or loses Branch equipment the Committee may charge that Member the cost of repairing or replacing the article. The Committee may similarly charge a Member who damages or loses private property used in connection with Branch activities.

23. Discipline

(i) Temporary suspension from participation:

(a) In order to ensure the safety and good name of the Branch and its Members; the person in charge of a Branch activity may suspend, at his discretion, and for the duration of the activity, any Member who misconducts himself. Any such suspension shall be reported as soon as possible to the Chairman or the Secretary and shall be discussed at the next Meeting of the Committee.

(b) The Committee shall first discuss the incident without the presence of the Member in question and then shall invite him to join the discussion and express his view of the matter.

(ii) Suspension and loss of Membership:

(a) The Committee shall have the power, by a two-thirds (2/3) majority of all serving, voting Members to suspend the Membership of any Member of the Branch. Suspension of the Membership of any Officer or other Committee Member shall be dealt with in accordance with the provisions of the next succeeding sub-clause. A decision to suspend so taken shall be immediately communicated to the Member concerned, and his Membership shall thereupon be suspended. A suspended Member shall be entitled to demand a hearing at the next regular Meeting of the Committee during which the reasons for his suspension shall be made fully known and he shall be given the opportunity to answer fully the charges against him. Upon conclusion of the hearing, the Member shall leave the Meeting and the Committee shall vote again on the suspension. If the requisite two-thirds majority does not carry the motion, the suspension shall thereupon be lifted and the Member shall be informed accordingly. If the motion is carried again by the said majority, the Member shall be so informed and he shall thereupon be deemed to have resigned his Membership in the Branch. The Member affected shall have the right to appeal from the decision of the Committee to the next General Meeting of the Branch. In that regard, he shall for the purposes of Bye-laws 17 (vi) and 18 (iii) have the rights of a paid-up Member.

(b) Suspension of the Membership of an Officer or other Committee Member shall only be voted upon at a Meeting the agenda of which:

(1) Has been posted or distributed to all Committee Members at least one week prior to the Meeting, and;

(2) Explicitly refers to the motion of suspension.

If the person charged attends the Meeting, he shall be entitled to hear and respond to the charges levied against him. When the Chairman of the Meeting is satisfied that the matter has been adequately and fairly discussed, the person charged shall leave the Meeting and a vote shall be taken. If the proposal to suspend is carried by the requisite two-thirds (2/3) majority, the person charged shall be deemed to have resigned his Membership in the Branch, and he shall have the right of appeal provided for in the preceding paragraph. If the person charged does not attend the Meeting, the provisions of the preceding paragraph shall apply.

24. Subscriptions

(i) Persons joining or rejoining the Branch shall pay the appropriate National Headquarters subscription plus the Branch subscription, having first agreed to adhere to the current Safe Diving Practices of the British Sub-Aqua Club and of the Branch.

(ii) Branch Membership subscriptions (including Associate Membership subscriptions) shall be in such amount, shall be payable on such dates, and shall be subject to such terms and conditions as may be determined from time to time by the Committee.

25. Dissolution

(i) The Branch may not be dissolved except pursuant to a vote taken at a General Meeting; provided, however, that dissolution may be put to a vote at an Annual General Meeting only if it appears on the agenda provided for in Bye-law 17 (i).

(ii) A proposal to dissolve the Branch shall be subject to ballot and, in order to be carried, it must receive the affirmative votes of two-thirds (2/3) of the voting Members of the Branch who are present at the Meeting.

(iii) If dissolution of the Branch is voted in accordance with the preceding provisions of this Bye-law, the Committee shall proceed without delay to realise the property of the Branch and to discharge the Branch's outstanding liabilities. Any net assets thereafter remaining shall be distributed to such recipient or recipients and in such fashion as the Meeting shall have decided.

26. Amendment

(i) These Bye-laws may only be amended in General Meeting in accordance with the affirmative votes of a simple majority of those Members of the Branch who are present at the Meeting.

(ii) Notwithstanding anything to the contrary contained in these Bye-laws, no amendment may be made to this Bye-law or to Bye-laws 2, 7, 24 and 26 unless prior to the Meeting at which such amendment is proposed an Officer or the Chief Executive of the British Sub-Aqua Club shall have notified the Branch in writing of the British Sub-Aqua Club's approval of the subject and text thereof.

27. British Sub-Aqua Club Rules

These Bye-laws are made in compliance with Rule 3 of the Rules of the British Sub-Aqua Club, shall be subject to the provisions and requirements of that Rule, and shall only be valid to the extent that they are not in conflict with the said provisions and requirements or with those of the Articles of Association of the British Sub-Aqua Club.

Financial Rules

As adopted: 9th October 2004

References

A. Cambridge University Underwater Exploration Group Constitution, as amended 20th October 2004 (http://www.cam.ac.uk/societies/cuueg/committee/documents/constitution.htm)

Notes

1. The Club office of "Treasurer" is known to the University as "Junior Treasurer".

2. Club members and committee members, should be aware of the difference between "transactions on behalf of the Club" and "non-Club transactions carried out by Club members surrounding Club activities".

3. References within the Financial Rules and Guidelines are considered an extension of the "References" and may be updated to reflect changes to the source documents without recourse to Rule 8.

Rules

1. Financial Operation of the Club

(i) The Committee shall hold and administer for the benefit of the membership all funds, equipment and property owned by the Branch. (Reference A, Rule 5(ii))

(ii) Committee Members are responsible for the financial running of the club, as detailed within the Constitution (Reference A) and this document ("Financial Rules and Guidelines").

(iii) A copy of Financial Rules and Guidelines must be available to all paid-up Club members upon request.

(iv) In regard to financial matters, notice "in writing", unless specifically restricted by context, includes:

(a) Notice by e-mail.

(b) Notice by resolution at a Committee Meeting or General Meeting, prior to publication of the minutes. Such notice is deemed to be given to all persons present at that meeting when that resolution was passed.

2. Role-specific Guidance Documents (Guidance Documents)

(i) The Treasurer will produce, and keep up to date, additional written guidance in the form of Guidance Documents for Committee Members.

(ii) Guidance Documents may be amended by the Committee.

(iii) Guidance Documents must be interpreted in the light of this document, and cannot create an authority not contained within this document.

3. Club Bank Accounts

(i) The Treasurer shall arrange for all Branch funds and securities to be kept on deposit with a bank or banks approved by the Committee and shall maintain a current account or accounts on which he and the Diving Officer may sign cheques or other orders, such accounts requiring only a single signature as authority.

(ii) With the approval of the Committee, the Treasurer may:

(a) Open one or more other accounts on which he and another member of the Committee are signatories. Such accounts may be chosen, by the Committee, to require either a single signature or joint signatures as authority.

(b) Add further Committee Members as signatories on any club account.

(iii) Any transactions to transfer money between the Club's accounts may be authorised by the Treasurer, subject to any additional joint signatory requirement on the debited account.

4. Authorisation of Expenditure

(i) The limits for expenditure refer to individual transactions, or a linked series of transactions. Transactions are deemed to include guarantees or future payments incurred as a result of the transaction.

(ii) The limits are increased by the total unspent monies received in payment towards the transaction.

(iii) The limits are increased by the total monies promised in future payment to the Club by Club members. The increase for each Club member is deemed to be the smaller of:

(a) The money actually promised by a Club member.

(b) £250.

(iv) The Committee is authorised to undertake transactions incurring expenditure of up to £1000, in accordance with Reference A, Rule 20.

(v) Any Committee Member, as sole authority, is authorised to undertake transactions incurring expenditure of up to £20

(vi) The Treasurer, Diving Officer or Equipment Officer, as sole authority, is authorised to undertake transactions incurring expenditure of up to £150.

(vii) The Treasurer in conjunction with any second Committee Member is authorised to undertake transactions incurring expenditure of up to £500.

(viii) Expenditure above these limits can be undertaken if approved by a successful motion to the membership, in accordance with Reference A, Rule 19.

5. Authorisation of Disposal of Assets

(i) The limits for disposals refer to total cumulative disposals, within the Club's financial year, 4-April to 3-April inclusive.

(ii) The value of items for this section is the "Asset Value", according to the "List of Assets", approved at the most recent General Meeting of the Club. Assets purchased since this General Meeting will be valued at their purchase cost.

(iii) These limits for disposals are increased by 50% of the purchase cost of related replacement assets within a scheme of equipment replacement, within the financial year.

(iv) These limits are increased by the total income received as proceeds of disposals of assets, within the financial year.

(v) The Committee may authorise disposals of Club assets expenditure of up to £500, in accordance with Reference A, Rule 20.

(vi) The Treasurer, with any second Committee Member, as joint authority, may authorise disposals of Club assets of up to £250.

(vii) The limit within 5(vi) forms part of the cumulative limit of 5(v).

(viii) Disposals above these limits may be approved by a successful motion to the membership, in accordance with Reference A, Rule 19 or Rule 24.

6. Operation of Authority

(i) Once determined, the authority of the Committee, the authority of Committee Members, and authorisation by the membership is exercisable by any Committee Member, as single authority. Such authority cannot be further delegated.

(ii) The Committee, or any Branch Officer (as defined by Reference A, Rule 5(i)(a)), may limit, suspend or revoke any authority except for an enforceable obligation imposed by General Meeting or by law.

7. Payments to the Club

(i) Payments should be to the appropriate Committee Member(s), except by prior arrangement with the Treasurer, as follows:

(a) All cash payments - Treasurer.

(b) BSAC & CUUEG Membership (routine) - Membership Secretary.

(d) All payments not from a Club member (except as for Rule 7(b)-(c)) - Treasurer.

(e) Equipment Hire - Equipment Officer, Treasurer.

(f) Expeditions - Expeditions Officer, Treasurer.

(g) Social events - Social Secretary, Treasurer.

(h) All other payments - Treasurer.

(ii) All payments to the club in cash will be acknowledged by signed receipt. The lack of such receipt creates the presumption that no payment was received.

(iii) All payment to the Club from non-Club Members, except membership fees (see Rule 7(i)), must be given to the Treasurer.

8. Amendement

These rules and guidelines may be amended a resolution of the Committee, conducted as per Reference A, Rule 20. Any change must be communicated in writing to all paid-up members of the Club.